Contracts Administrator

Contracts & Compliance

• Draft, review, and manage contracts, subcontracts, and agreements.
• Ensure compliance with legal regulations, company policies, and industry standards.
• Maintain organized contract records and support dispute resolution and claims.
• Identify contractual risks and recommend mitigation measures.

Procurement & Material Management

• Send inquiries, evaluate bids, and coordinate with subcontractors/suppliers.
• Prepare procurement schedules and monitor material approvals and deliveries.
• Ensure materials meet specifications, project schedules, and ISO 9001 standards.
• Handle material submittals, sample arrangements, and consultant/client queries.

Project Coordination

• Align with project teams on material needs and delivery timelines.
• Attend coordination meetings and provide procurement status updates.
• Monitor material availability and support site execution requirements.
• Prepare engineering logs and project handover documentation (Ashghal/Woqod).

Tendering & Cost Support

• Assist in tenders, pre qualifications, and bid submissions.
• Support pricing, estimation, and variation/claim documentation.
• Communicate changes and risks to project stakeholders.

General Responsibilities

• Prepare progress reports and analyze procurement trends.
• Maintain quality documentation and support internal systems (ISO 9001).
• Foster strong relationships with internal teams and external partners.
• Perform other tasks as assigned by the Contracts Manager.

QUALIFICATIONS, EXPERIENCE & SKILLS

• Education: Bachelor’s degree in civil engineering, Construction Engineering
• Experience: Minimum 10 years of experience in contract administration within the construction, contracting, industry with Experience in material engineering.
• Knowledge: Strong understanding of contract law, construction contracts (FIDIC, JCT, NEC, etc.), procurement processes, material selection, and project management.

Skills:

• Excellent negotiation and communication skills
• Strong analytical and problem-solving abilities
• Proficiency in contract management software and Microsoft Office Suite
• Detail-oriented with strong organizational skills
• Ability to manage multiple projects simultaneously and meet deadlines.