Assistant Manager - Talent Acquisition

Key Responsibilities:

Client Recruitment Coordination:

• Collaborate with client companies to understand their staffing needs, job requirements, and company culture.

• Coordinate recruitment efforts for client projects, including job postings, candidate sourcing, resume screening, and interview scheduling.

• Act as a liaison between client companies and our recruitment team to ensure seamless communication and alignment of recruitment strategies.

Candidate Sourcing and Screening:

• Utilize various sourcing channels, including job boards, social media, networking, and referrals, to identify and attract qualified candidates.

• Screen resumes and applications to assess candidate qualifications, skills, and fit for client positions, ensuring alignment with job requirements and client expectations.

Sub-Agency Management:

• Collaborate with sub agencies to fulfill client staffing requirements and manage subcontractor relationships effectively.

• Coordinate with sub agencies to source candidates, negotiate terms, and ensure compliance with contractual agreements and service level agreements (SLAs).

Interview Coordination and Support:

• Schedule and coordinate interviews between candidates and client hiring managers, ensuring timely communication and follow up throughout the interview process.

• Assist in the preparation of interview materials, including interview guides, assessment tools, and candidate evaluation forms.

Candidate Relationship Management:

• Serve as a primary point of contact for candidates, providing timely updates, answering inquiries, and addressing concerns throughout the recruitment process.

• Maintain candidate data and communication records in the applicant tracking system (ERP) or recruitment database, ensuring accuracy and compliance with data protection regulations.

Reporting and Analysis:

• Prepare recruitment reports, metrics, and analytics to track key performance indicators (KPIs), assess recruitment effectiveness, and provide insights for process improvements.

• Conduct regular reviews and analysis of recruitment activities to identify trends, opportunities, and challenges.

Supervisory Responsibilities:

• Provide guidance and oversight to recruitment coordinators or assistants, assigning tasks, monitoring progress, and providing support as needed.

• Conduct performance evaluations, provide feedback, and identify opportunities for training and development to enhance team effectiveness.

Employer Branding and Outreach:

• Support employer branding initiatives to enhance the organization's reputation as an employer of choice.

• Assist in organizing and participating in recruitment events, career fairs, and networking opportunities to attract top talent and promote the organization's brand.

Administrative Support:

• Provide administrative support to the Talent Acquisition Manager, including managing calendars, scheduling meetings, and preparing recruitment-related documents.

• Assist with the preparation of recruitment reports, metrics, and analytics to track key performance indicators (KPIs) and assess recruitment effectiveness.

Continuous Improvement:

• Stay updated on emerging technologies, trends, and best practices in Recruitment.

• Continuously learn and enhance technical skills through self-study, training, and participation in professional development activities.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or related field.

• Previous experience in recruitment coordination, talent acquisition, or a similar role within a recruitment agency or staffing firm.

• Familiarity with recruitment tools and technologies, including applicant tracking systems, ERP, job boards, and social media platforms.

• Strong organizational skills and attention to detail, with the ability to manage multiple client projects and priorities simultaneously.

• Excellent communication and interpersonal skills, with the ability to build rapport with clients, candidates, sub agencies, and internal team members.

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.

• Ability to work effectively in a collaborative team environment and adapt to changing client needs and priorities.

Physical Requirements:

• Prolonged periods working on a computer, sitting at a desk.

• Ability to lift up to 15 pounds when required.

Location:

• Inspire Management Training Centre, Client Site and occasional travel for recruitment as required

Duty Days: • 5day a week (total 48hrs a week)

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Tasks and responsibilities may be subject to change based on the evolving needs of the company.